Facet Publishing announce the publication of Records and Information Management, 2nd edition by Patricia C Franks.
The first edition of Records and Information Management was described by Archives and Records as, ‘a valuable up to date combined textbook and reference book which will enhance its readers’ knowledge irrespective of their place on the career ladder’. Since its publication in 2013, the records and information field has evolved considerably with the growth of the internet of things; the extreme volume and variety of data produced more quickly than ever; the increased necessity of employing technology to categorize, analyze, and make use of the data; the recognition of the value of information assets; and the emergence of new business models that leverage the power of algorithms to manipulate data.
The new second edition cements this work’s status as an up-to-date classic, with its content updated and expanded to address emerging technologies, most notably blockchain and evolving standards and practices. Franks presents complete coverage of the records and information lifecycle model, encompassing paper, electronic (databases, office suites, email), and new media records (blogs, chat messages, and software as a service). Informed by an advisory board of experts in the field and with contributions by noted authorities, the text addresses such key topics as the origins and development of records and information; the discipline of information governance and developing a strategic records management plan; creation/capture and classification; retention strategies, inactive records management, archives, and long-term preservation; access, storage, and retrieval; electronic records and electronic records management systems; the latest on rapidly evolving technologies such as web records, social media, and mobile devices; vital records, disaster preparedness and recovery, and business continuity; monitoring, auditing, and risk management; and education and training.
Patricia C Franks said,
‘The breadth of knowledge expected of the successful records professional continues to expand. It now includes the need to better understand not only the business process but also the goals of the organization from a business perspective…this book, therefore, differs from traditional records management works by placing equal emphasis on business operations out of which records arise and the ways in which the records professional can contribute to the core mission of the enterprise beyond the lifecycle management of records.’
The book’s authoritative blend of theory and practice makes it a matchless resource for everyone in the archives and records management field, including archivists, records managers, and information managers, regardless of their job title (e.g. digital archivist, knowledge management advisor, information governance specialist).
Patricia C Franks is an associate Professor in the School of Library and Information Science (SLIS) at San Jos̩ State University in California, where she serves as the Master of Archives and Records Administration (MARA) Program Coordinator and the SLIS Internship Program Coordinator. Dr. Franks supervises virtual interns and teaches courses related to information organizations and management, archival studies, and records management. Her professional activities include working with ARMA International, most recently as Consensus Group Leader for both ANSI/ARMA 1-2011 Implications of Web-Based, Collaborative Technologies in Records Management and ARMA TR 21-2012 Using Social Media in Organizations.
Stay up-to-date with all the latest books from Facet by signing up to our mailing list
Guest post by Geoffrey Yeo, author of Records, Information and Data: Exploring the role of record-keeping in an information culture
If you look at older books about record-keeping (Hilary Jenkinson’s famous 1922 Manual of Archive Administration, for example), you may notice that information is hardly mentioned at all. Even in the 1970s, when I was among a bunch of students learning about archives and records management, the tutors who instructed us rarely said anything that linked records with information.
But in today’s discussions of record-keeping we hear about information all the time. Some records professionals say that records – and archives – contain information. Some say that records are a kind of information: a kind that needs to be managed in a special way. Others say that ‘information objects’ become records when someone selects them for preservation or captures them in a record-keeping system; or that information is a record when it can be used as evidence. And growing numbers of records managers now affirm that distinctions between records and information are of little importance, that they are disappearing, or that no-one cares about them any longer.
Something very interesting is going on. Records professionals are putting forward a great variety of opinions, but they all connect records – in one way or another – to information. It becomes even more interesting when you look at some of the things that philosophers have said about information. John Searle describes information as ‘one of the most confused and ill-defined notions in contemporary intellectual life’. Fred Dretske points out that ‘if you think information is important … you must have some vague idea of what it is. … It is easy enough to find people who think they know what it is, but very hard to find two people who agree.’ If information is such a nebulous and precarious concept, why does it have such a high profile? Why have records professionals given it so much emphasis in recent years?
Of course, the records profession isn’t the only professional group that has chosen to frame its practices in terms of ‘information’. Librarians, data analysts, statisticians, knowledge managers and computer scientists all claim that their work is focused on information and its capture, control or use. As Dretske puts it, ‘a lot of people these days want their product to be (or at least be intimately related to) information. So everybody ends up talking about his or her product as information. … There is a mess in this area and, as a result, a lot of confusion’.
I’ve explored these questions in my new book Records, Information and Data (Facet Publishing, 2018). In the book, I look at when and how concepts of information (and information management) became fashionable among records professionals. I also investigate the question of how records and information are, or might be, related: a question that isn’t as easy to answer as it might seem. I argue that seeing records in terms of information doesn’t give us a full picture of how records operate. Undoubtedly, users of records may view them as informative. But at the moment of their creation, records aren’t just a matter of information; they have distinctive roles in performing social actions. Many kinds of actions – some simple, others more complex – can be performed using records, and defining records as information crucially overlooks their performative aspects. People may expect to gain information from using records, but information and records aren’t identical. Information isn’t what records contain, or what records are; it’s an intangible benefit that records can offer to their users.
Not everyone will agree with my conclusions. Some, I’m sure, will violently disagree. I’d like to know what other people think. And I’d like to know whether reading my book helps them to focus their thoughts on the place of records and record-keeping in today’s society.
About the author
Geoffrey Yeo is an Honorary Senior Research Fellow at University College London. He writes about many different aspects of archives and records management. His personal webpage is at https://www.ucl.ac.uk/information-studies/geoffrey-yeo.
J. Searle, Making the Social World (Oxford University Press, 2010), p.71
F. Dretske, ‘The Metaphysics of Information’, in Wittgenstein and the Philosophy of Information, ed. A. Pichler & H. Hrachovec (Ontos, 2008), pp.273-4.
Facet Publishing announce the release of Records, Information and Data: Exploring the role of record-keeping in an information culture by Geoffrey Yeo.
In a society that increasingly emphasizes digital information and data, questions arise about the place of longer-established concepts such as records and archives. Records, Information and Data sets out to investigate the relationships between information (or data) and records, and, to examine the place of record-making and record-keeping in today’s information culture.
Eric Ketelaar, Professor Emeritus of Archivistics at the University of Amsterdam said, “Yeo’s book argues that the prevalent discourse which equates records simply with information or data is wrong. His innovative analysis of the performativity of records results in a fascinating new conceptual and practical understanding of the roles of records and archives in social action. Professionals in handling records, information and data, as well as users of records and archives and everyone interested in ‘the archive’, will gain from this perceptive and highly readable book a new comprehension of past, present and future information cultures.”
The book starts with an exploration of the concepts of records and archives; setting today’s record-keeping and archival practices in their historical context whilst examining changing perceptions of how these concepts are understood. It asks whether and how far understandings derived from the fields of information management and data science/administration can enhance our knowledge of how records function. Finally, it argues that concepts of information and data cannot provide a fully adequate basis for reflective professional thinking about records and that record-keeping practices still have distinct and important roles to play in contemporary society.
Professor Emeritus at The University of British Columbia, Terry Eastwood praised “Yeo’s searching examination” and said that “everyone in the records field or aspiring to enter it should read this book and ponder its many cogent arguments.”
Geoffrey Yeo is an Honorary Senior Research Fellow in the Department of Information Studies at University College London, UK. His previous work for Facet includes Managing records: a handbook of principles and practice (with Elizabeth Shepherd, 2003), and Managing records in global financial markets (with Lynn Coleman, Victoria Lemieux and Rod Stone, 2011).
Stay up-to-date with all the latest books from Facet by signing up to our mailing list
Facet Publishing have announced the release of the fourth edition of Peggy Johnson’s Fundamentals of Collection Development and Management.
Peggy Johnson has revised and fully updated this textbook to provide a timely and valuable new resource for LIS students and professionals. Each chapter offers complete introductory coverage of one aspect of collection development and management, before including numerous suggestions for further reading and study. A range of practical case studies are included to illustrate and explore all of the issues discussed.
The twenty-first century has brought into question the role and value of collection development as a professional specialty. The shift from collections-centered to services-centered libraries, patron-driven acquisitions, consortial buying, serial bundles, aggregator e-book packages, mass digitizing projects, ubiquitous access to digital content, and the growth of open access can raise uncertainties about what a collections librarian’s responsibilities might be. Fundamentals of Collection Development and Management is based on the premise that the collections librarian’s role in this complex and evolving environment is now more important than ever.
This book will be useful as a comprehensive introduction and learning tool for LIS students, a timely update for experienced librarians with new collection development and management responsibilities, and a handy reference resource for practitioners as they go about their day-to-day work.
Technical Services Quarterly declared that the previous edition of the book,
must now be considered the essential textbook for collection development and management…the first place to go for reliable and informative advice.
The CILIP Rare Books Newsletter described it as,
an excellent summary of vital areas of collections development and management, which can also act as a guide to those navigating this challenging area of the profession in such times of rapid change.
Peggy Johnson has published several books, including ALA Editions’ Developing and Managing Electronic Collections: The Essentials, edited the peer-reviewed journal Library Resources & Technical Services for more than nine years and continues to edit Technicalities: Information Forum for the Technical Services Professional. She teaches as an adjunct professor in the MLIS program at St. Catherine University and received the ALCTS Ross Atkinson Lifetime Achievement Award in 2009.
Click here to sign up to our mailing list and hear more about new and forthcoming books.
Facet Publishing have announced the release of the second edition of Laura A Millar’s Archives: Principles and practices
Originally published in 2010, the second edition of the Waldo Gifford Leland Award-winning textbook, Archives: Principles and practices, has been extensively revised to address the impact of digital technologies on records and archives.
Written in clear language with lively examples, the book introduces core archival concepts, explains best-practice approaches and discusses the central activities that archivists need to understand to ensure the documentary materials in their charge are cared for as effectively as possible.
Author, Laura A Millar said,
Archivists search, sometimes in vain, for a balance between abstract theory and traditional practice, both of which can become increasingly arcane or impractical over time. My book seeks to strike a balance between principles and practices. It is as much a ‘why-to’ book as a ‘how-to’ book.
Part of the Principles and Practice in Records Management and Archives series, this book will be essential reading for archival practitioners, archival studies students and professors, librarians, museum curators, local authorities, small governments, public libraries, community museums, corporations, associations and other agencies with archival responsibility.
Laura A. Millar is an independent consultant in the fields of records, archives and information management, publishing and education. She has taught records, archives and information management courses in universities and colleges in Canada and internationally and is the author of dozens of books and articles on a range of topics. In 2010, the first edition of Archives: Principles and practices was awarded the prestigious Waldo Gifford Leland Award from the Society of American Archivists in recognition of its ‘superior excellence and usefulness in the fields of archival history, theory, or practice.’
More information about the book: http://www.facetpublishing.co.uk/title.php?id=302062
Sign up to our mailing list to hear more about new and forthcoming books. Plus, receive an introductory 30% off a book of your choice – just fill in your details below and we’ll be in touch to help you redeem this special discount:*
*Offer not available to customers from USA, Canada, Australia, New Zealand, Asia-Pacific
Facet Publishing have announced the release of The Silence of the Archive by David Thomas, Simon Fowler and Valerie Johnson
In recent years big data initiatives, not to mention Hollywood, the video game industry and countless other popular media, have reinforced and even glamorized the public image of the archive as the ultimate repository of facts and the hope of future generations for uncovering ‘what actually happened’. The reality is, however, that for all sorts of reasons the record may not have been preserved or survived in the archive. In fact, the record may never have even existed – its creation being as imagined as is its contents. And even if it does exist, it may be silent on the salient facts, or it may obfuscate, mislead or flat out lie.
The Silence of the Archive, written by three expert and knowledgeable archivists, with a foreword by Anne J. Gilliland, draws attention to the many limitations of archives and the inevitability of their having parameters.
Co-author David Thomas said,
In The Silence of the Archive, we explore the question of whether archives are all that they seem. Are there silences, omissions and falsehoods which undermine their truth claims? Are their holdings, as some of us were taught, the unselfconscious products of administrative processes, or are they the products of powers relations? Is there a democratic deficit in archives?
The book, part of the Principles and Practice in Records Management and Archives series, will make compelling reading for professional archivists, records managers and records creators, postgraduate and undergraduate students of history, archives, librarianship and information studies, as well as academics and other users of archives.
About the authors:
David Thomas is a Visiting Professor at the University of Northumbria. Previously, he worked at The National Archives where he was Director of Technology and was responsible for digital preservation and for providing access to digital material.
Simon Fowler is an Associate Teaching Fellow at the University of Dundee where he teaches a course on military archives. Previously he worked at The National Archives for nearly thirty years.
Dr Valerie Johnson is Director of Research and Collections at The National Archives. She has worked as an archivist and a historian in the academic, corporate and public sectors.
Anne J Gilliland is Professor, Department of Information Studies, Director, Center for Information as Evidence, University of California, USA.
The series editor: Geoffrey Yeo is honorary researcher in archives and records management at University College London (UCL), London.
About the book:
The Silence of the Archive | May 2017 | 224pp
Paperback: 9781783301553 | Hardback: 9781783301560 | eBook: 9781783301577
Guest post by Gillian Oliver, co-author of Digital Curation, 2nd edition
As with any love story with a happy ending, a successful relationship with data will take effort and commitment. Here are five practical ways to ensure the course of true love runs smoothly:
1. Data by design
Unlike human relationships you can specify your ideal characteristics and so make sure you’re working from the best possible starting point. It’s never too early to begin design, project planning should incorporate awareness of data requirements from the perspectives of the stakeholders involved. If you need convincing, remember that up-front awareness and being proactive will greatly assist in reducing the overall costs involved in data curation. The types of features to think about are likely to include choices relating to open or proprietary file formats, metadata schema and workflows, naming conventions and storage requirements.
2. Learn from others
Learn from others. Don’t try to go it alone – there’s a wealth of experience out there and much of it is freely accessible to make use of. Here are just two examples of websites which can be mined for practical advice: The Digital Preservation Coalition contains many useful reports, especially the Technology Watch series. The Digital Curation Centre has an astonishing wealth of content, ranging from basic explanations of core definitions to very practical tools and guidance.
3. Don’t try to reinvent the wheel
This is further emphasising the point above, which can’t be repeated often enough. There are many standards available, such as the Open Archival Information System standard which provides ahigh level conceptual model for digital archives, or the Dublin Core schema for descriptive metadata. These standards have been developed by international and cross-disciplinary communities, and are subject to ongoing review.
4. Don’t be a loner, get out and socialise
There are plenty of opportunities to collaborate and work together with people grappling with the same problems which can only enrich your relationship with your data. Sharing your knowledge will help continue to build and grow the worldwide community of practice. Socialising can be face to face, if you’re fortunate enough to be able to take advantages of the many conferences, workshops and events that take place around the world, or online. The Open Preservation Foundation provides a central hub for tools, advice and knowledge exchange – particularly useful are the blogs which provide insight into current activities, both successes and failures.
5. Never give up
Good relationships can be established at a much later stage, unappreciated and unloved data need not be rejected if there are signs that there is potential for a fulfilling and positive future. But you will need specialist advice if you need to go down this track. BitCurator provides a gateway to digital forensics tools and methods in the cultural heritage context. Brown Dog is a project that seeks to bring the long tail of data into the light – the focus of their efforts is past and present uncurated data.
So, what are you waiting for? Love your data, starting today!
Gillian Oliver is Associate Professor at Monash University and the co-author of Digital Curation, 2nd edition (Facet 2016) and Records Management and Information Culture (Facet 2014), the co-editor of Engaging with Records and Archives (Facet 2016) and a Co-editor in Chief of the journal Archival Science.
Sign up to our mailing list to hear more about new and forthcoming books: