Picture a scene: in a county record office somewhere in England, a young archivist is looking through the morning post. Among the usual enquiry letters and payments for copies of documents is a mysterious padded envelope. Opening it reveals five floppy disks of various sizes, accompanied by a brief covering letter from the office manager of a long-established local business, explaining that the contents had been discovered during a recent office refurbishment; since the record office has previously acquired the historic paper records of the company, perhaps these would also be of interest? The disks themselves bear only terse labels, such as ‘Minutes, 1988-90’ or ‘customers.dbf’. Some, the archivist recognizes as being 3.5” disks, while the larger ones seem vaguely familiar from a digital preservation seminar she attended during her training. On one point she is certain: the office PCs are not capable of reading any of them. How can she discover what is actually on the disks, and whether they contain important business records or junk? And even if they do prove of archival interest, what should the record office actually do with them?
Meanwhile, a university librarian in the mid-west USA attends a faculty meeting to discuss the burgeoning institutional repository. Introduced a few years ago to store PDF copies of academic preprints and postprints, there is increasing demand from staff to store other kinds of content in a much wider range of formats, from original research data, to student dissertations and theses, teaching materials and course notes, and to make that content available for reuse by others in novel ways. How, the librarian ponders, does the repository need to be adapted to meet these new requirements, and what must the library do to ensure the long-term preservation of such a diverse digital collection?
Finally, in East Africa, a national archivist has just finished reading a report from a consultant commissioned to advise on requirements for preserving electronic records. The latest in a series of projects to develop records management within government, he knows that this work is crucial to promoting transparency, empowering citizens by providing them with access to reliable information, reducing corruption and improving governance through the use of new technologies. The national archives has achieved much in recent years, putting in place strong records management processes and guidance. But how to develop the digital preservation systems necessary to achieve the report’s ambitious recommendations, with limited budgets and staff skills, and an unreliable IT infrastructure?
Practical Digital Preservation is intended to help these people, and the countless other information managers and curators around the world who are wrestling with the challenges of preserving digital data, to answer these questions. If the book had been written only a few years ago, it would first have to explain the need for digital preservation at length, illustrated no doubt with celebrated examples of data loss such as the BBC Domesday disks, or NASA’s Viking probe.
Today, most information management professionals are all too aware of the fact that, without active intervention, digital information is subject to rapid and catastrophic loss – the warnings of an impending ‘Digital Dark Ages’ have served their purpose. Hopefully, they are equally alive to the enormous benefits of digital preservation, in unlocking the current and long-term value of that information. Instead, their principal concern now is how to respond in a practical way to these challenges. There is a sense that awareness of the solutions has not kept pace with appreciation of the potential and the problems.
Such solutions as are widely known are generally seen as being the preserve of major institutions – the national libraries and archives – with multi-million pound budgets and large numbers of staff at their disposal. Even if reality often doesn’t match this perception – many national memory institutions are tackling digital preservation on a comparative shoestring – there is no doubt that such organizations have been at the vanguard of developments in the field.
The challenges can sometimes appear overpowering. The extraordinary growth in the creation of digital information is often described using rather frightening or negative analogies, such as the ‘digital deluge’ or ‘data tsunami’. These certainly reflect the common anxieties that information curators and consumers have about their abilities to manage these gargantuan volumes of data, and to find and understand the information they need within. These concerns are compounded by a similarly overwhelming wave of information generated by the digital preservation community: no one with any exposure to the field can have escaped a certain sense of despair at ever keeping up to date with the constant stream of reports, conferences, blogs, wikis, projects and tweets.
Practical Digital Preservation demonstrates that, in reality, it is not only possible but eminently realistic for organizations of all sizes to put digital preservation into practice, even with very limited resources and existing knowledge. The book demonstrates this through a combination of practical guidance, and case studies which reinforce that guidance, illustrating how it has already been successfully applied in the real world.
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About the author
Adrian Brown is the Director of the Parliamentary Archives and has lectured and published widely on all aspects of digital preservation. He was previously Head of Digital Preservation at the National Archives where his team won the International Digital Preservation Award in 2007.
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Facet Publishing have announced the release of The Silence of the Archive by David Thomas, Simon Fowler and Valerie Johnson
In recent years big data initiatives, not to mention Hollywood, the video game industry and countless other popular media, have reinforced and even glamorized the public image of the archive as the ultimate repository of facts and the hope of future generations for uncovering ‘what actually happened’. The reality is, however, that for all sorts of reasons the record may not have been preserved or survived in the archive. In fact, the record may never have even existed – its creation being as imagined as is its contents. And even if it does exist, it may be silent on the salient facts, or it may obfuscate, mislead or flat out lie.
The Silence of the Archive, written by three expert and knowledgeable archivists, with a foreword by Anne J. Gilliland, draws attention to the many limitations of archives and the inevitability of their having parameters.
Co-author David Thomas said,
In The Silence of the Archive, we explore the question of whether archives are all that they seem. Are there silences, omissions and falsehoods which undermine their truth claims? Are their holdings, as some of us were taught, the unselfconscious products of administrative processes, or are they the products of powers relations? Is there a democratic deficit in archives?
The book, part of the Principles and Practice in Records Management and Archives series, will make compelling reading for professional archivists, records managers and records creators, postgraduate and undergraduate students of history, archives, librarianship and information studies, as well as academics and other users of archives.
About the authors:
David Thomas is a Visiting Professor at the University of Northumbria. Previously, he worked at The National Archives where he was Director of Technology and was responsible for digital preservation and for providing access to digital material.
Simon Fowler is an Associate Teaching Fellow at the University of Dundee where he teaches a course on military archives. Previously he worked at The National Archives for nearly thirty years.
Dr Valerie Johnson is Director of Research and Collections at The National Archives. She has worked as an archivist and a historian in the academic, corporate and public sectors.
Anne J Gilliland is Professor, Department of Information Studies, Director, Center for Information as Evidence, University of California, USA.
The series editor: Geoffrey Yeo is honorary researcher in archives and records management at University College London (UCL), London.
About the book:
The Silence of the Archive | May 2017 | 224pp
Paperback: 9781783301553 | Hardback: 9781783301560 | eBook: 9781783301577
An open access chapter from Henriette Roued-Cunliffe and Andrea Copeland’s new book Participatory Heritage is now available to view and download from the Facet Publishing website.
In this chapter, Henriette Roued-Cunliffe argues the case for open heritage data as a means to facilitating participation in heritage now and in the future. Three case studies feature in the chapter:
Participatory Heritage demonstrates how heritage institutions can work with community-based heritage groups to build broader, more inclusive and culturally relevant collections.
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Facet Publishing have announced the release of Participatory Heritage, edited by Henriette Roued-Cunliffe and Andrea Copeland
The internet as a platform for facilitating human organization without the need for organizations has, through social media, created new challenges for cultural heritage institutions. Challenges include but are not limited to: how to manage copyright, ownership, orphan works, open data access to heritage representations and artefacts, crowdsourcing, cultural heritage amateurs, information as a commodity or information as public domain, sustainable preservation, attitudes towards openness and much more.
Participatory Heritage uses a selection of international case studies to explore these issues. It demonstrates that in order for personal and community-based documentation and artefacts to be preserved and included in social and collective histories, individuals and community groups need the technical and knowledge infrastructures of support that formal cultural institutions can provide. In other words, both groups need each other.
The editors said, “It is our hope that this book will help information and heritage professionals learn from others who are engaging with participatory heritage communities”.
Henriette Roued-Cunliffe, DPhil is an Assistant Professor at the Royal School of Library and Information Science, University of Copenhagen, Denmark. She teaches and researches heritage data and information, and in particular how DIY culture is engaging with cultural heritage online and often outside of institutions. Her website is: roued.com.
Andrea Copeland is an Associate Professor in the Department of Library and Information Science in the School of Informatics and Computing at Indiana University, Indianapolis. Her research focus is public libraries and their relationship with communities, with a current emphasis on connecting the cultural outputs of individuals and community groups to a sustainable preservation infrastructure.
Facet Publishing have announced the release of the second edition of The Special Collections Handbook
This new edition from Alison Cullingford, Special Collections Librarian at the University of Bradford, is a practical day-to-day companion covering all aspects of special collections work.
Working with special collections can vary dramatically from preserving a single rare book to managing and digitizing vast mixed-media archives, yet the role of the information professional is always critical in tapping into the potential of these collections, protecting their legacy and bringing them to the attention of the wider public. This book offers up-to-date guidance which pulls together insights from best practice across the heritage sector to build innovative, co-operative and questioning mind-sets that will help them to cope in turbulent times.
Alison said “despite the challenges, the five years since the first edition have seen new reports, new collaborations , new publications and new standards; great progress has been made on digital curation, on tackling hidden collections, on doing what we do – better.”
Highlights of the new edition include coverage of new standards and concepts including unique and distinctive collections (UDCs); discussion of the major changes to laws affecting special collections; exploration of new trends in research including the rise of digital humanities, open access, the impact agenda and the REF; and consideration of impact and indicators, digitization and new skills frameworks from CILIP Rare Books and Special Collections Group and ACRL Rare Books and Manuscripts Section.
Alison Cullingford is Special Collections Librarian at the University of Bradford, where she is responsible for over 100 collections of modern archives and rare books. The
service was the first English university to achieve Archive Accreditation. She also managed the Unique and Distinctive Collections project for Research Libraries UK. An active member of the CILIP Rare Books and Special Collections Group and many other sector groups, Alison also regularly presents at conferences, blogs and tweets on the importance of the special collections librarian.
More information: http://www.facetpublishing.co.uk/title.php?id=301263
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Facet Publishing have announced the release of Engaging with Records and Archives: Histories and theories
Engaging with Records and Archives showcases the myriad ways in which archival ideas and practices are being engaged and developed and offers a selection of original, insightful and imaginative papers by emerging and internationally renowned scholars, taken from the Seventh International Conference on the History of Records and Archives (I-CHORA 7).
The book, edited by Fiorella Foscarini, Heather MacNeil, Bonnie Mak and Gillian Oliver, reveals the richness of archival thinking through compelling examples from a wide variety of views of records, archives and archival functions, spanning diverse regions, communities, disciplinary perspectives and time that will captivate the reader. Examples include the origins of contemporary grassroots archival activism in Poland, the role of women archivists in early 20th century England, the management of records in the Dutch East Indies in the 19th century, the relationship between Western and Indigenous cultures in North America and other modern archival conundrums.
The editors said, “Today, more than ever before, everyone, not only archives specialists, would benefit from a deeper and better informed engagement with archival objects and practices as they become increasingly engrained in our daily lives, from the pervasiveness of archival materials on the web, to the use of archive-based knowledge in all sciences, to the uncertainty about the preservation of our digital memories that we may all ex
perience sooner or later. The 11 essays selected for inclusion in this book explore different ways of historicizing and theorizing record making, recordkeeping and archiving pr
actices from a range of disciplinary perspectives and through the eyes of creators, custodians and users.”
Fiorella Foscarini PhD is an associate professor in the Faculty of
Information at the University of Toronto. She is Co-editor in Chief of the Records Management Journal and co-author of Records Management and Information Culture (Facet 2014)
Heather MacNeil PhD is a professor in the Faculty of Information at the University of Toronto where she teaches courses in the areas of archival theory and practice and the history of record keeping.
Bonnie Mak PhD is an associate professor at the University of Illinois, jointly appointed in the Graduate School of Library and Information Science and the Program in Medieval Studies. She teaches courses in the history and future of the book, reading practices, and knowledge production.
Gillian Oliver PhD is an associate professor at Victoria Univeristy of Wellington. She is the co-author of Records Management and Information Culture (Facet 2014) and Digital Curation, 2nd edition (Facet 2016) and is Co-editor in Chief of the journal Archival Science.
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Preserving our Heritage: Perspectives from antiquity to the digital age by Michele V Cloonan is the recipient of the 2016 Society of American Archivists’ Preservation Publication Award.
The book offers a unique compilation of key texts from a range of international contributors, charting the development of preservation from its origins to modern day practice and offers an overview of longevity, reversibility, enduring value and authenticity of information preservation.
The Awards Committee said “Preserving Our Heritage is undeniably a monumental achievement and a welcome contribution to the bookshelves of preservation professionals everywhere”.
Established in 1993, the SAA Preservation Publication Award recognises and acknowledges the author or editor of an outstanding published work related to archives preservation and, through this acknowledgement, encourages outstanding achievement by others.